XXVI Annual Congress

16-19 October 2018 in Lausanne, Switzerland

We are happy to announce that the 26th Annual Congress of the ESGCT will take place in Lausanne, Switzerland, at the SwissTech Convention Center, in collaboration with the International Society for Stem Cell Research (ISSCR), the French Society for Gene and Cell Therapy (SFTCG) and Local Organisers in Switzerland. 

Registration & abstract submission: from 1st May 2018
Early bird deadline: 6th July 2018
Abstract submission deadline: 6th July 2018 

Please see below for important congress information. 

      

The ESGCT has experienced fantastic growth over the past years, and we continue to focus on the programme, speakers, and networking opportunities.

One of our aims is to ensure we move around Europe and work with national societies where possible, often having to secure a venue many years before the time of the congress. Sometimes, taking all our aims into account, it is not possible to satisfy them all, and we base our decisions on what our delegates and supporters value most: opportunity to network, to engage with one another, to share new research and experiences.

We also regularly evaluate our pricing structure to ensure we continue to offer the programme you have come to value and appreciate over the years, whilst ensuring we continue to prioritise students the way we have always done. We are pleased to continue to offer a fantastic scientific programme, networking opportunities, a heavily subsidised Molecular Mingle networking evening in addition to fully catered coffee and lunch breaks at rates that are lower comparable rates to other congresses.

Registration and abstract submission will open on 1st May 2018

  1st May - 30th June 1st July - 12th October 13th October - Onsite registrations
Student (including complimentary membership) €250 €310 €350
Academic (ESGCT member) €480 €650 €800
Academic non-member €680 €880 €1000
Industry (ESGCT member) €840 €980 €1100
Industry non-member €1090 €1290 €1500


For non-members: Membership is available here, and is currently priced at €60 for Academic, and €180 for Industry. Amongst other benefits, becoming a member gives you considerable savings on your registration rates.
 

5 reasons to register to the ESGCT Congress

Be exposed to the entire breadth of the gene therapy and stem cell research field. Learning about the advances and breakthroughs in other focuses of study can translate to new approaches for your own lab’s work that you may not think to explore without this exposure. ESGCT is the best place to gain a broad perspective on the field.

Bring information and training back to the lab. Findings presented at the conference can be shared with other lab and team members to extend the benefits of attending to your entire research group.

Learn about the newest data and tools from the poster sessions and the exhibition. Labs save time and money by improving their research methods. New tools and technologies are unveiled to attendees of ESGCT annual meeting.

Investigate potential opportunities for collaborations or develop relationships with other organisations on behalf of your research team. ESGCT provides ample opportunity to meet with attendees with similar interests.

Present your work to an international audience. Attendees who present at ESGCT’s annual meeting receive excellent exposure for their work and their lab.

 

REGISTRATION GUIDELINES

All registrations are discounted as early-bird registrations up to and including 6th July 2018. Payment for early bird invoices are due within 2 weeks of invoice date. Early bird invoices that are left unpaid by the 31st July will be changed to the higher congress registration rate. Registration is in English, and the congress currency is EURO €.

Payment by card is preferred and will ensure your registration is activated immediately.

Abstracts can be submitted once your congress registration is complete; you will be able to submit your abstract as part of the congress registration process.

There are a number of optional extras:

Fee paying:

  • Clinical Trial & Commercialisation Workshop
  • Molecular Mingle networking evening

Complimentary:

  • Education Session
  • Public Day
  • Merck Regulatory Workshop (lunchtime)
We still need to cater for numbers, so please only select the above if you will certainly attend.

REGISTRATION: FEES & FINANCIALS

Payment of your congress registration fee entitles you to the following:

- Participation at all scientific sessions
- Access to poster exhibitions
- Congress bag and materials including Full Scientific Programme
- Daily coffee breaks and lunch, welcome and closing / award ceremonies

Generous sponsorship enables us to keep the registration rates well below the market norm, especially for students.


BREAKDOWN OF COSTS (average)

Catering (average of 1 lunch and 2 coffee breaks per day)  23%
Venue & AV   20%
Admin and organisation incl. sponsorship and exhibition 19%
Printing and congress materials incl. bags and marketing   9%
Travel expenses & scientific programme 16%
Awards                                      2%
Social programme incl. welcome and closing,
award ceremony, networking evening & speaker dinner
11%

 

STUDENT MEMBERSHIP OFFER

The congress is pleased to be able to offer complimentary ESGCT society membership to students registering for the Congress.

Please note that this offer has no exchangeable cash value; refunds will not be given on any existing society memberships. For the current 2018 congress year, please use discount code Student18 to reduce your membership fee due to ZERO.
 

ABSTRACT SUBMISSIONS

Delegates must be registered for the congress prior to submitting an abstracts. Registrations must be paid for based on the general payment guidelines for all registrations; however those submitting abstracts can avail of a full refund should their abstract not be selected for presentation and the delegate no longer wish to attend the congress.

Please refer to the ‘abstract submission guidelines’ should you wish to submit an abstract, and note that all submitting authors will have to read and accept the Abstract Submission Agreement prior to submitting their abstract.

 

PAYMENT GUIDELINES

Payment by credit or debit card is preferred; our payment services are handled by STRIPE. Please note that you do NOT need to have an account with STRIPE in order to use this service.

Payments by bank transfer must be received within 2 weeks of your invoice date.

Early-bird registrations must be paid in full at the very latest by 31st July, otherwise they will be bumped up to the regular congress rate. All unpaid registrations for which correspondence has not been received by the 1st October will be deleted.

REFUNDS
We will refund as follows:

  1. for cancellations received by June 30th: 95% refund

  2. for cancellations received by July 31st: 80% refund

  3. for cancellations received by August 31st: 50% refund

  4. for cancellations received by September 30th: 25% refund, 'Molecular Mingle' tickets are non-refundable

  5. for cancellations received after this date: NO REFUND

Refund / cancellation requests must be sent in writing. Where possible refunds will be processed within 3 weeks of receipt; however based on timing and congress workload, refunds may not be processed until after the congress.

INVOICING

Invoices are available through your profile on the ESGCT website. PLEASE NOTE that no separate invoices will be created / sent by the congress office.

Once payment has been received you will be sent a payment confirmation email.

All financial questions and queries can be directed here.

The 2018 Molecular Mingle

Our delegate networking events have become a staple of our annual congresses, allowing for a fun and exciting environment in which to meet with your colleagues and friends. With our annual 'Molecular Mingle' we bring together what we feel is the best cultural representation of our host city and country, in terms of ambiance, entertainment, and most importantly: food!

The Molecular Mingle 2018 takes place in the wonderful Olympic Museum, where you will be able to view and explore the rich history of the sporting event that brings together the world. 

       

Abstracts Submission Guidelines

YOU NEED TO HAVE REGISTERED TO THE CONGRESS IN ORDER TO BE ABLE TO SUBMIT AN ABSTRACT.

More than 50% of the programme is dedicated to selected abstracts because we want to ensure that the best and most current research is presented. A large panel of international moderators reviews abstracts so that every abstract receives at least 3 reviewer scores.

Abstract submission guidelines: Make sure your abstract is in, on time and in the right format by following these simple steps:

1: The Deadline for abstract submission is June 30th, please keep an eye on the website for an announcement of any extensions, but please don't count on it.

2: Your abstract should be no more than 250 words and should be in British English.

3: Keep your title concise and informative and only use capital letters for the beginning of a sentence or an acronym/name. DO NOT USE CAPITAL LETTERS FOR YOUR ENTIRE TITLE.

4: List all authors’ name in full and it is compulsory to identify a presenting author. Please note the email address supplied when you submit your abstract will be used for all correspondence pertaining to the abstract.

5: Addresses should be in the following format: Group, Department/Institute, Organisation, Town/City, Postcode/Zip, Country

6: Do not include acknowledgements in your abstracts – these will be included in your word count.

7: Select the subject area that best fits your abstract as this is a guide for review allocation.

8: Please ensure that the email provided when submitting the abstract will still be valid in early-September when the abstract notification is emailed.

Poster Guidelines

Posters should be made in a single A0 size (841mm wide x 1189mm high), portrait orientation. If your poster does not match these dimensions we cannot guarantee that it will fit the poster boards. Each poster will be allocated a number with your notification that you must bring with you.

What happens after you have submitted?

Your abstract will be sent for review and you will be notified of the outcome by email in mid September. Please note the notification email will be sent to the email given when you submitted your abstract. If you have not received notification by the end of September please contact the ESGCT Office immediately

PLEASE NOTE that all submitting authors will have to have read and agreed to the Abstract Submission Agreement prior to submission.

Guide for sponsors and exhibitors

Thank you for your valued support of our meeting!

If you are not yet signed up as a sponsor of the meeting, please have a look at our sponsor and exhibitor pack

As a sponsor or exhibitor you are entitled to a number of free registrations to the congress as well as reduced fees for additional members of your team. If you already have a contract, please check your contract to find out what your entitlements are, and the discount code to use to receive any discounts. To discuss the best sponsor package, or for questions about sponsorship or exhibiting at the congress, please contact the ESGCT Office.

IMPORTANT: please note you will need to have made your complimentary registrations by the 15th of September; after this your places WILL NOT be guaranteed. 

Exhibitor Pack

Nearer the time, we will prepare an exhibitor pack with full details on the venue and shipping, as well as any other important information you will need to prepare for your attendance at the Lausanne congress.

Accommodation for Invited Speakers and Delegates

The congress organisation itself does not manage any accommodation issues, however we are pleased to have appointed an agent who will work with you to arrange your accommodation.

Our appointed agent for accommodation and local tours is MCO International.

Please note that they will manage Invited Speaker as well as delegate accommodation, and payment and any queries will be managed by MCO International.

You can view and select available accommodation and tours on the dedicated website set up for Lausanne '18.

The 2018 Congress will be held in the SwissTech Convention Center, a state of the art conference venue located between the lake and mountains. SwissTech has a focus on innovation and sustainability. The bright open spaces in the venue are ideal for meeting new and old friends and colleagues. Lausanne is easily reached from Geneva (45 minutes) and Zurich (2.5 hours) airports by train. Trains to Lausanne depart approximately every 15 minutes from both airports. SwissTech is 10 minutes from the centre of Lausanne on the M1 metro, which runs every 5 minutes. The Lausanne Transport Card gives you free access to public transport and is distributed in all hotels in Lausanne. For further travel information, please check the SwissTech website.


Image courtesy of SwissTech Convention Center