ESGCT/BSGCT Annual Congress

195 days

11 hours

21 mins


28th congress of the ESGCT
in collaboration with BSGCT




Edinburgh, EICC - 19 to 22 January 2021


This years congress is postponed to January


Whilst we will keep monitoring the COVID-19 pandemic and follow the official advice and guidelines being issued by the World Health Organisation, the UK Government and the Scottish Government, we would like to confirm we have decided to postpone the Edinburgh congress to the new year.

We hope that the Congress will be able to go ahead at those dates, and in-person. Any changes or updates will be communicated as soon as possible via our website, mailing list, Facebook and Twitter pages.

To ensure you receive these notifications, please check "My Communication Preferences" in your online account; the option for "Can we send you ESGCT announcements" needs to be set to "Yes".

We are very grateful for your patience and understanding during this uncertain time. We are striving to do all we can to ensure the Society continues to fulfil its mission to advance knowledge, education and awareness of gene and cell therapy.

New deadlines 
- Registrations and abstracts open: 1 September
- Abstract submission deadline: 20 October 
- Abstract notifications by: 10 December
- Abstract publishing date: 19 January 2021

 

     

This year the congress will be organised at the lovely EICC, very conveniently located in the centre of the city in walking distance of most of the sights.
 

EICC

The Exchange, Edinburgh,
EH3 8EE, Scotland
T: +44 (0) 131 300 3000
W: www.eicc.co.uk

The EICC is located at 150 Morrison Street, Edinburgh, EH3 8EE | View Location Map

How to get there
1) By BUS, RAIL & TRAM

By Bus
Edinburgh's main bus terminal is located at St Andrews Square. Bus connections stretch right across the UK. For details of these routes please visit: www.nationalexpress.com or www.citylink.co.uk

For information on local bus services throughout Edinburgh visit www.lothianbuses.com

By Train
Edinburgh has two railway stations:

Waverley Station, which is 1.3 miles from EICC, is the city's main railway station and has direct routes to many cities across the country, including over 25 daily departures from London.

Haymarket Station, which is just 0.4 miles from EICC, is a stop for many commuter and some UK train routes.  Please ensure that you check with your rail network provider to find out if your train will stop at Haymarket or Waverley.

For more information on the rail network within the UK, please visit East CoastNational Rail or Trainline; a one-stop shop for train and coach travel. 

By Tram
Edinburgh Trams run between the Airport and York Place every 8-10 minutes Monday to Saturday and every 12-15 minutes on a Sunday.  The closest tram stop to the EICC is at Haymarket Station.  Please visit Edinburgh Trams website for more details.

Walk to EICC from Haymarket Station
When exiting Haymarket Station head right (east), towards the pedestrian crossing. Walk straight up Morrison Street for a few minutes and you will find the EICC on the left hand side. 

SEStran
For further advice on alternative modes of transport www.sestran.gov.uk

From Edinburgh Airport by Bus
The Airlink 100 operates a frequent bus service (every 10 minutes at peak times) between Edinburgh Airport and the city centre, with designated stops en route. The service starts at 04.30 and runs until 00.22 at night, with the journey taking 20 minutes. Tickets cost £4.50 single and £7.50 return. Delegates are advised to disembark at Haymarket Railway Station and to follow signs for EICC on foot (5 minute walk). See city centre map for directions. 

The N22 bus also departs from outside the Airport entrance and runs every half an hour through the night until the Airlink service starts again. For more information about these services visit www.flybybus.com.


By CAR, TAXI & BIKE

From Edinburgh Airport by Taxi
There is an excellent taxi service from the airport to the city. You'll find official airport taxis at the taxi rank outside the terminal building (follow the signs within the airport). It costs approximately £15 to get a taxi from the airport to the city centre and the journey takes 20 minutes depending on the time of day.

Travelling to Edinburgh by Car
The EICC is right in the centre of Edinburgh. The main entrance is 150 Morrison Street. For directions from your home or office visit www.multimap.com and input EH3 8EE for the destination postcode.

Parking near the EICC
There are many car parks in close walking distance to the EICC. Please access the following links for further details:

National Car Parks (NCP) in central Edinburgh
Sheraton Hotel Car Park located 150 meters from the EICC, with limited accessible parking spaces
Semple Street Car Park located 300 meters from the EICC
Spaces near EICC available via yourparkingspace.co.uk

Tripshare Edinburgh
Created to help you quickly and easily find someone who shares your specific journey. Visit the website for full information www.TripshareEdinburgh.com

Cycling
There are bike racks next to the main entrance to chain up bikes. For nearby routes, take a look at Edinburgh's cycle paths, many of which run close to the EICC.


PLANE

Travelling to Edinburgh by Plane
Edinburgh has one of the UK's fastest growing airports and new flights are always being added. At the EICC, we have the luxury of being located right in the heart of the city and within 10km (6 miles) of Edinburgh International Airport.

For more information on which airlines and destinations connect to Edinburgh visit www.edinburghairport.com.

From Edinburgh Airport by Taxi
There is an excellent taxi service from the airport to the city. You'll find official airport taxis at the taxi rank outside the terminal building (follow the signs within the airport). It costs approximately £15 to get a taxi from the airport to the city centre and the journey takes 20 minutes depending on the time of day.

From Edinburgh Airport by Tram
Edinburgh Trams run between the Airport and York Place, in central Edinburgh, every 8-10 minutes Monday to Saturday and every 12-15 minutes on a Sunday.  The closest tram stop to the EICC is at Haymarket Station.  The first tram from Edinburgh Airport departs at 06:15 and the last is 22:45.  Please visit Edinburgh Trams website for further information.

From Edinburgh Airport by Bus
The Airlink 100 operates a frequent bus service (every 10 minutes at peak times) between Edinburgh Airport and the city centre, with designated stops en route. The service starts at 04.30 and runs until 00.22 at night, with the journey taking 20 minutes. Tickets cost £4.50 single and £7.50 return. Delegates are advised to disembark at Haymarket Railway Station and to follow signs for EICC on foot (5 minute walk). See city centre map for directions. 

The N22 bus also departs from outside the Airport entrance and runs every half an hour through the night until the Airlink service starts again. For more information about these services visit www.flybybus.com.

 

Congress venue and how to get there?

Registration and abstract submission will open on 1 September
Early bird deadline: 1 November
Abstract submission deadline: 20 October

  1 Sept - 1 Nov   1 Nov - 19 Jan   20 Jan - Onsite
Student (ESGCT member) €250 €310 €350
Student non-member €300 €400 €500
Academic (ESGCT member) €480 €650 €800
Academic non-member €680 €880 €1000
Industry (ESGCT member) €840 €980 €1100
Industry non-member €1090 €1290 €1500











For non-members: Membership is available here, and is currently priced at €60 for Academic, and €180 for Industry. Amongst other benefits, becoming a member gives you considerable savings on your registration rates.

If you are an active BSGCT member, you can avail of member rates to the congress; please see the specific information text 'BSGCT members' (on this page). 

If you are unsure of which membership and/or registration category fits your situation, please see here or contact us.
 

CONTINUED AFTER 2019 SUCCESS! ESGCT is thrilled to announce that ESGCT student members whose abstracts are accepted for oral or poster presentation can attend the congress absolutely free of charge! 

  • You MUST hold paid ESGCT student membership which is in-date for the dates of the congress
  • If intending to submit an abstract, select this registration category during registration; should your abstract be rejected, you will have the option of changing to a regular fee-paying registration, or cancelling
  • the student receiving the free registration needs to be the PRESENTER of this abstract whether it is an ORAL presentation or a POSTER presentation.
  • If NOT intending to submit an abstract, select the usual fee-paying category

If the above sounds confusing, it will make sense once you register; just please note that you must have paid for your student membership to be eligible for free congress attendance (if your abstract is then selected).

5 reasons to register to the Congress

Be exposed to the entire breadth of the gene therapy and stem cell research field. Learning about the advances and breakthroughs in other focuses of study can translate to new approaches for your own lab’s work that you may not think to explore without this exposure. ESGCT is the best place to gain a broad perspective on the field.

Bring information and training back to the lab. Findings presented at the conference can be shared with other lab and team members to extend the benefits of attending to your entire research group.

Learn about the newest data and tools from the poster sessions and the exhibition. Labs save time and money by improving their research methods. New tools and technologies are unveiled to attendees of ESGCT annual meeting.

Investigate potential opportunities for collaborations or develop relationships with other organisations on behalf of your research team. ESGCT provides ample opportunity to meet with attendees with similar interests.

Present your work to an international audience. Attendees who present at ESGCT’s annual meeting receive excellent exposure for their work and their lab.

 

REGISTRATION GUIDELINES

All registrations are discounted as early-bird registrations up to and including the day announced as early bird deadline. Payment for early bird invoices are due within 2 weeks of invoice date. Early bird invoices that are left unpaid by this deadline will be changed to the higher congress registration rate. Registration is in English, and the congress currency is EURO €.

Payment by card is preferred and will ensure your registration is activated immediately.

Abstracts can be submitted once your congress registration is complete; you will be able to submit your abstract as part of the congress registration process.

There are a number of optional extras:

Fee paying:

  • Clinical Trial & Commercialisation Workshop
  • Molecular Mingle networking evening
 

REGISTRATION: FEES & FINANCIALS

Payment of your congress registration fee entitles you to the following:

- Participation at all scientific sessions
- Access to poster exhibitions
- Congress bag and materials including Full Scientific Programme
- Daily coffee breaks and lunch, welcome and closing / award ceremonies

Generous sponsorship enables us to keep the registration rates well below the market norm, and heavily subsidise student fees.


BREAKDOWN OF COSTS (average)

Catering (average of 1 lunch and 2 coffee breaks per day)  23%
Venue & AV   20%
Admin and organisation incl. sponsorship and exhibition 19%
Printing and congress materials incl. bags and marketing   9%
Travel expenses & scientific programme 16%
Awards                                      2%
Social programme incl. welcome and closing,
award ceremony, networking evening & speaker dinner
11%


PAYMENT GUIDELINES

Payment by credit or debit card is preferred; our payment services are handled by STRIPE. Please note that you do NOT need to have an account with STRIPE in order to use this service.

Payments by bank transfer must be received within 2 weeks of your invoice date.

Early-bird registrations must be paid in full at the very latest by 3 weeks after the early bird deadline otherwise they will be bumped up to the regular congress rate. All unpaid registrations for which correspondence has not been received by the 1st October will be deleted.

REFUNDS
We will refund as follows:

  1. for cancellations received 4 months prior to event: 95% refund

  2. for cancellations received 3 months prior to event: 80% refund

  3. for cancellations received by 2 months prior to event: 50% refund

  4. for cancellations received by 1 month: 25% refund, 'Molecular Mingle' tickets are non-refundable

  5. for cancellations received after this date: NO REFUND

Refund / cancellation requests must be sent in writing. Where possible refunds will be processed within 3 weeks of receipt; however based on timing and congress workload, refunds may not be processed until after the congress.

INVOICING

Invoices are available through your profile on the ESGCT website. PLEASE NOTE that no separate invoices will be created / sent by the congress office.

Once payment has been received you will be sent a payment confirmation email.

All financial questions and queries can be directed here.

Registration information & cancellation policy

ESGCT is thrilled to announce that ESGCT will continue supporting student members whose abstracts are accepted for oral or poster presentation with them as presenting author by subsidising their registration to the meeting.  They can attend the congress absolutely free of charge! 
  • You MUST hold paid ESGCT student membership which is in-date for the dates of the congress
  • If intending to submit an abstract, select this registration category during registration; should your abstract be rejected, you will have the option of changing to a regular fee-paying registration, or cancelling
  • If NOT intending to submit an abstract, select the usual fee-paying category

If the above sounds confusing, it will make sense once you register; just please note that you must have paid for your student membership to be eligible for free congress attendance (if your abstract is then selected).

The traditional complimentary student ESGCT membership (traditionally part of the annual congress registration and annual Spring School registration) will now cease.
 

Abstracts Submission Guidelines

YOU NEED TO HAVE REGISTERED TO THE CONGRESS IN ORDER TO BE ABLE TO SUBMIT AN ABSTRACT.

More than 50% of the programme is dedicated to selected abstracts because we want to ensure that the best and most current research is presented. A large panel of international moderators reviews abstracts so that every abstract receives at least 3 reviewer scores.

Abstract submission guidelines: Make sure your abstract is in on time and in the right format by following these simple steps:

1: Your abstract should be no more than 250 words and should be in British English.
2: Abstracts should be continuous text and not split up into subheadings such as "introduction, methods, results"
3: Keep your title concise and informative and only use capital letters for the beginning of a sentence or an acronym/name. DO NOT USE CAPITAL LETTERS FOR YOUR ENTIRE TITLE.
4: All authors’ names of all authors associated with the abstract must be listed, and a presenting author must be identified. Please note the email address supplied when you submit your abstract will be used for all correspondence pertaining to the abstract.
5: All authors' names should be listed as initials and surname. Only the first letter of the surname should be capitalised, not the full surname (i.e. JR Smith, not JR SMITH)
6: Addresses should be in the following format: Group, Department/Institute, Organisation, Town/City, Country
7: Do not include acknowledgements or references in your abstracts – these will be included in your word count.
8: Select the subject area that best fits your abstract as this is a guide for review allocation.
9: Please ensure that the email provided when submitting the abstract will still be valid in early-September when the abstract notification is emailed.

Poster Guidelines

Posters should be made in a single A0 size (841mm wide x 1189mm high), portrait orientation. If your poster does not match these dimensions we cannot guarantee that it will fit the poster boards. Each poster will be allocated a number with your notification that you must bring with you.

What happens after you have submitted?

Your abstract will be sent for review and you will be notified of the outcome by email in mid September. Please note the notification email will be sent to the email given when you submitted your abstract. If you have not received notification by the end of September please contact the ESGCT Office immediately

PLEASE NOTE that all submitting authors will have to have read and agreed to the Abstract Submission Terms & Conditions prior to submission.

Abstract submission guidelines

Guide for sponsors and exhibitors

Thank you for your valued support of our meeting!

If you are not yet signed up as a sponsor of the meeting, please have a look at our sponsor and exhibitor pack. To discuss the best sponsor package, or for questions about sponsorship or exhibiting at the congress, please contact the ESGCT Office.

As a current sponsor or exhibitor of our congress, you are entitled to a number of free registrations to the congress as well as reduced fees for additional members of your team, please see your contract for confirmation of amount of free registrations, and your invoice for the discount code to use for the free and discounted registrations. PLEASE NOTE that the discounts are available on member rate registrations ONLY. 

IMPORTANT: please note you will need to have made your complimentary registrations by the 15th of September; after this your places WILL NOT be guaranteed. 

Exhibitor Pack

An exhibitor pack with full details on the venue and shipping, as well as any other important information you will need to prepare for your attendance at the congress will be available on this page in a few months

Sponsor & exhibitor information

If you are member of the British Society of Gene and Cell Therapy (BSGCT), you can of course avail of member rates to the congress; in order to be able to do this, you need to take out ESGCT membership first, which will be complimentary by using the following discount code at check-out: BSGCT19

We will check your membership with the BSGCT office so please make sure it it active and paid for to reduce unnecessary administration. 

If you encounter any issues, please either contact office@bsgct.org for your membership issues, or office@esgct.eu if you have problems registering. 

BSGCT members

 

REGISTRATION FEES 1 Sept -
1 Nov 
 1 Nov -
19 Jan
19 Jan -
 Onsite 
Student €250 €310 €350
Student non-member €300 €400 €400
Academic (ESGCT member) €480 €650 €800
Academic non-member €680 €880 €1000
Industry (ESGCT member) €840 €980 €1100
Industry non-member €1090 €1290 €1500