TERMS & CONDITIONS: Academy Registration

 
Introduction and Terminology
Within the terms and conditions, the following terms refer to:
Society = European Society of Gene and Cell Therapy (ESGCT)
Event = ESGCT Academy 2025, Paris, France

 
Data Sharing
By registering to the Event, you agree that we may share your personal data, and any other information you submit in the registration process with:

• All Society board members

• All staff of Lumina Partners Europe Ltd. (Lumina) and any relevant subcontractors (the event Organiser)

• Event sub-committees and local organising committees

• Third-party subcontractors when we do not have the in-house capacity required for certain functions (such as graphic design and printing)

ESGCT Academy applications are currently collected via Wix forms and stored on Wix, which may store and process data on servers located outside of the EU. You can view the Wix Privacy Policy at https://www.wix.com/about/privacy.

 
For further information about our data protection procedures please see the ESGCT Privacy Policy or email us at office@esgct.eu.
 
Booking and Cancellation
The Academy is only accessible to fully paid society student members who meet the eligibility criteria as outlined on the Academy registration webpage.

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If you are offered an Academy place and can no longer attend, you must inform us at office@esgct.eu as soon as possible, so that your ticket can be allocated to someone else.

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If you are offered an Academy place and do not attend without informing the ESGCT office, we may contact and follow up with your PI.

Photography, filming and social media
Scientific data presented at the Event is strictly CONFIDENTIAL. Recording/filming sessions and presentations is forbidden. 

ESGCT may use written quotations submitted by you on the event Feedback forms in future marketing/promotional material. We will not identify you by name unless you give permission.

ESGCT may take photos and/or film parts of the Academy (excluding scientific data, unless specific consent has been given). We post the photos on Flickr, and ESGCT, the partner societies, and Lumina may use the resulting photos and films on their websites and social medial accounts, and occasionally for online and printed marketing materials. If you would like us to remove an image, please contact us at office@esgct.eu.

ESGCT Materials
All materials (online and printed), images, photographs and films which are produced by, or on behalf of, ESGCT, are the property of ESGCT, and should not be reproduced without written permission. If publication rights are required for any reason an email should be sent to office@estcg.eu that outlines the use and reason for using such data. All information on the site is believed to be correct at the time of publishing by ESGCT.

ESGCT may use written quotations submitted on event Feedback forms in future marketing/promotional material. Quotations and event feedback will remain anonymous, unless specific consent has been received.
 
Some of the ESGCT website content links to, or is derived from, third-party websites; ESGCT cannot be held responsible for incorrect content on these sites, and users are advised to check the privacy, cookie, and other policies of these sites.
 
Communication
We will contact you with information regarding your registration, the event you registered for, the event survey and certificate, and any associated items in relation to the event or the event programme.
 
General
ESGCT and the Event Third-Party Partners shall not be liable for any direct or indirect loss, injury or damage incurred by any participants or third-parties in any way connected to the Event, whatever the cause may be, unless such loss or damage is caused by the intent or the wilful negligence on the part of the Event or its management personnel. Normal caution should be exercised by all participants and ESGCT recommends individuals invest in adequate personal, health and travel insurance. 

In the event of fire, flood or without limit other causes that ESGCT reasonably believe to be substantial or that are beyond their control, ESGCT and its Third-Party Partners reserve the right to change the times and dates of the Event, without incurring any liability.
 
ESGCT reserves the right, at its sole discretion, to amend or cancel sessions or events at the Event at any time. 

In the event of inappropriate behaviour by any delegate in the view of the ESGCT or its Third-Party Partners, the delegate may have their access to the Event removed and be refused entry without refund or compensation. 

Delegates may be asked to undergo reasonable security searches at the Event venue.
 
Privacy
We have a separate Privacy Policy in place.

Policy
ESGCT reserves the right to amend these terms and conditions at any time.

By applying to attend this event, you accept these terms and conditions.
 
These terms and conditions were updated on 23/06/2025.